Daily work of the most Odoo users runs around a few document types. Sales persons cope with opportunities and sale orders, HR officers process interviews and appraisals, procurement managers occupy themselves with purchase orders and shipments. Simultaneously, users need to keep in mind a lot of details spread out among numerous interfaces. Switching between those is not comfortable and error-prone. This tool solves the trouble. The app let you configure rules to join different document types on a single super calendar view with powerful reminders and easy-reach source objects.
Multifarious events on a single calendar
The tool might merge any Odoo document types on the same view: opportunities, meetings, phone calls, activities, sale or purchase orders, shipments and deliveries, tasks and tickets, so on and so on. It is even possible to place the same document twice on the same calendar with different start or stop date.
Besides, you may have an unlimited number of joint calendars with various events, configurations and user groups included, divided by teams or functional areas. Each joint calendar has an own menu item.
Super calendars are updated automatically according to the scheduled jobs. It is fast, especially if you applied time frames.
Joint document types on a single calendar
Fast switching between functional areas
Shared calendars are especially suitable for team interactions. Users might switch between different document types in a single click or work with all of them simultaneously. They can show only own items, items of selected persons, or items disregarding who is responsible.
Topical and relevant information
Depending on goals a different piece of data might be of need. What is more important now: expected closing or its activity deadline? The tool let you configure by your own what to consider a joint event title, start or stop date, who are event owners in a definite super calendar.
You may also define which documents to show by setting up special filters. Show opportunities but not leads. Work with orders of this sales team but not of others. Merge only overdue activities but not future ones.
To add a new document type for a joint calendar you should set up a joint calendar rule. This rule defines which Odoo objects should create events, which fields of that object should be shown, and whether any filtering should take place. The app will try to add the most typical values by default, but you should think which data is required in your exact case.
- Model - which objects to scan: opportunities, tasks, orders, meetings, activities, and so on. You can choose your custom document type as well!
- Name – what to use as a joint event name (also used as calendar event title). Usually it is 'name', 'subject' or 'reference'.
- Start date - when an event starts. For example, 'expecting closing' for opportunities or 'order date' for quotations. It may be any date or date with time field of a source Odoo object.
- Attendees – who are participants (responsible persons, event owners). Usually, it is a field 'assigned to', 'a sales person' or 'attendees'. You may use even document 'followers'. It is possible to apply both users and partners as attendees
- Stop date – when an even is shown as finished on a calendar.
- Always Whole Day - means that all generated events would last the whole day disregarding whether start or stop are defined with hours and minutes. Such an event would be shown at a special place on a calendar (above the time line)
- Whole Day - a special boolean field of source object which indicates that a related joint event may lasts the whole day. This setting is usually applied to standard Odoo calendar events which both might have definite time indicated or might be planned for a whole day.
- Description – are there any notes important for joint events? Usually the fields like 'internal notes' or 'comments' are used
- Domain – the special filters' constructor to include only topical documents into a joint calendar. You might search almost by any criteria. For example, show only quotations without sales orders, or show opportunities only of this sales team or of this customer. If you are confident to make Reverse Polish Notations you may also turn on the debug mode to construct advanced filters.
- Action – defines which form view should be shown when you open a source document from a joint event. It is a technical field which in the most cases should not be changed in comparison to a default value.
As soon as you prepare a few joint event rules, you are ready to configure a new joint calendar.
First of all, define a title. It would be used as a menu entry for all joint calendar users.
Second of all, choose document types (rules) which should be merged on this shared calendar.
Then, switch to the advanced settings. Some of those might be useful:
- Sequence – in which order various joint calendars' entries are shown. Should it be before the previous super calendar? Then, make a sequence smaller.
- Privacy – let you make a calendar public or private (for predefined user groups only).
- Time limits – allow you optimizing performance of joint events' interfaces. Often there is no need to show the documents of the last year on a calendar.
Is this joint calendar is not any more of use, but it might be needed in the Future? Fine, just archive this calendar: you can activate it at any moment afterwards.
Multiple rules to search documents by types
Joint calendar settings
Joint event rule (example of opportunities)
Joint event rule (example of sale orders)
Joint event rule (example of meetings)
Joint event rule (example of tasks)
Automatic reminders for any Odoo document
Spend 10 seconds to configure alarms for all objects of the same type. You may warn users about closing time, missing deadlines, due dates. By email or as a pop-up reminder. Once configured, the schema would work forever.
All you need is to prepare a few reminders and indicate those as default on a shared calendar form. Once joint events are generated, each of those would have the same alarms. Afterwards, you may update the these alarms for certain items if you want.
Thus, you can make reminders for any Odoo document automatically. Remind sales persons about next actions in opportunities and calls. Warn workers about a new manufacturing order. Notify programmers about deadlines. So on and so on.
Use both email notifications or pop-up warnings. Warn attendees and responsible users at the moment you like to: from 5 minutes to hundreds of days before.
Configure pop-up alarm for any Odoo event
Email reminder by any Odoo object
Quick access to source details
Joint events and their source documents are connected: if a user applies changes, those changes would update the both. Besides, you may also create an 'independent' event which is not linked to any Odoo object.
Users observes a link for a source document right on an event form. Thus, it is always possible to expand miscellaneous details.
If you changed a joint event, its parent object would be updated correspondingly in real time. For example, you drag a record and drop it to another date, then a source document would be also moved. Be cautious: it does not work for computed and readonly fields (e.g. a create date can not be modified logically).
If you changed a source object, a joint event would be updated with a next super calendar scheduled job.
Joint event form with simple access to parent document
Simple user rights administration
You might regulate an access for a particular joint calendar right on its form. Make it public or share it only for chosen user groups.
The right to create and configure joint calendars belongs only to Odoo administrators (users with the rights 'Administration - Access Rights').
Users may open joint events related to public joint calendars or private joint calendar with one of her/his group indicated. Configure private groups on a joint calendar form, the tab 'Settings', the fields 'Privacy' and 'Groups'. In such a way it is possible to make a joint calendar only for sales managers or only for accountants.
Take into account that in order a user may observe or update a joint event, she/he should have the same rights for a source document. For example, if a sales person doesn't have a right to observe an opportunity, she/he would not see a related joint event as well.
Manually created joint events (without a parent object) may be either public (for all employees) or private (visible for attendees only).
Used in any functional area
The coolest thing about joint calendars is that you may use it for any sphere: CRM, project management, sales, HRM, MRP, so and so on.
Activities by all objects and responsibles on a single calendar
Activities are a great Odoo invention, which helps you organize daily routine as a set of well-reached and structured tasks. They are quite comfortable for use, but for team collaboration and efficient management, sometimes you want to have a calendar overview of planned and overdue activities.
Joint Calendar let you achieve that goal. Just add an activity rule as joint calendar rule:
- As a model use 'Activity'
- As a name use 'Display Name'
- As a start date field use 'Due Date'
- As attendees fields use 'Assigned to'
- As a domain apply 'Summary is set'
- For the action field create a new one: go to the Settings > Technical > Actions > Window Action. As an object use 'mail.activity', as a view mode – 'form', as a name – any suitable
Opportunities on a super calendar
- As a model use 'Lead / Opportunity'
- As a name use 'Opportunity'
- As a start date field use 'Expecting Closing'
- As attendees fields use 'Salesperson'
- As a domain optionally restrict opportunities by sales teams.
Tasks on a joint calendar
- As a model use 'Task'
- As a name use 'Title'
- As a start date field use 'Deadline'
- As attendees fields use 'Assigned to'
- As a domain optionally you can set definite projects
Share employees leaves
- As a model use 'HR Leave'
- As a name use 'Description'
- As a start date field use 'Start Date'
- As attendees fields use 'User'
- As a stop date field use 'Start Date'
- As a domain filter by status: show only approved leaves.
This makes the Event Calendar so much more useful !
We bought this to combine certain project tasks with the schedules of our maintenance engineers. We now have a better overview which moments are overlapping the schedules of other events. The joining of multiple events in 1 event calendar is super easy, it should be a standard option in ODOO.
Sander Galestien in the Odoo Apps Store
Better then expected
The app does exactly what was needed. Combine all tasks from all calendars to one. And allows to manages all activities from all modules in one place.
Arseniy in the Odoo Apps Store
Excellent responsive team of programmers
Joint Calendar is the perfect addition to the standard Calendaring system that Odoo offers. It makes the job of setting up specific departmental calendars filled with any objects you wish very easy and Alex and the team provides fantastic after-sales support, responding in most cases within 24 hours to requests for help. Thanks for a great module.
Bill Ennals in the Odoo Apps Store
Essential to have Activities, Tasks, Meetings etc all in one calendar and shared.
Great service support very quick and were right on with fixing the issue... I think the ability to see everything on one shared calendar is such an essential part of coordination and time management. Great product once you sort out the rules you need!
Saul in the Odoo Apps Store
- Turn on the debug mode
- Go to technical settings > Automation > Scheduled jobs
- Find the job 'Refresh Joint Events' to change the frequency of calendars' update
- Find the job 'Notify About Joint Event' to change the frequency of email alarms.
- Activate the developer mode
- Go to technical settings > Email > Templates
- Find the template 'Joint Event Notification'
- You are welcome to change here message body
- Email subject might be changed through the translated term 'Reminder by Event'.
According to the current Odoo Apps Store policies:
every module bought for the version 12.0 and prior gives you an access to the all versions up to 12.0.
starting from the version 13.0, every version of the module should be purchased separately.
disregarding the version, purchasing a tool grants you a right for all updates and bug fixes within a major version.
Take into account that Odoo Tools team does not control those policies. By all questions please contact the Odoo Apps Store representatives directly.
Unzip source code of purchased tools in one of your Odoo add-ons directory
Re-start the Odoo server
Turn on the developer mode (technical settings)
Update the apps' list (the apps' menu)
Find the app and push the button 'Install'
Follow the guidelines on the app's page if those exist.
Sorry, but no. We distribute the tools only through the official Odoo apps store
Yes, all modules marked in dependencies are absolutely required for a correct work of our tool. Take into account that prices marked on the app page already includes all necessary dependencies.
Yes, sure. Take into account that Odoo automatically adds all dependencies to a cart. You should exclude previously purchased tools.
Regretfully, we do not have a technical possibility to provide individual prices.
As soon as you purchased the app, the button 'Deploy on Odoo.sh' will appear on the app's page in the Odoo store. Push this button and follow the instructions.
Take into account that for paid tools you need to have a private GIT repository linked to your Odoo.sh projects
No, third party apps can not be used on Odoo Online.
The module features and support depend on your Odoo version. Please select required one on the top right of this page.
We guarantee to provide a working plan by your issue within 5 days. The most of issues are solved within 2 business days.
This tool has been developed in cooperation with IT Libertas - one of the leading Odoo integrators in Russia.
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