Google Drive Odoo Integration v.13

The tool to automatically synchronize Odoo attachments with Google Drive files in both ways

394€

The price already includes all necessary dependencies = 264€ (own price) + 130€ (Cloud Storage Solutions) .
Current version: 13.0.1.1.9

Enterprise
Community
Odoo.sh
This is the tool to integrate Google Drive features into your Odoo business work flow. The app automatically stores Odoo attachments in Google Drive, and it provides an instant access to them via web links. In such a way users work with files comfortably in the cloud storage, while the results are fully available in Odoo.
The tool work is guaranteed by a few apps:

- the technical core which provides basic mechanics of auto synchronization. This is a required module for integration. Its price is 130€.

- the connector itself which introduces links between Odoo and Google Drive. Its price is 264€.

- an optional add-on to sync Odoo documents (introduced by the enterprise app 'Documents') with clouds. The features assumed by this add-on are marked by the icon . Its price is 44€.

Selectable documents types for sync

You decide by your own which Odoo document types should be synced. Customers, opportunities, sale or purchase orders, tasks or issues, employees or users, so on and so on.
The tool let you split any business model into a few directories. Have a separate folder for individuals and companies, for European and American opportunities, for each project, etc.
Moreover, it is possible to guarantee that only topical documents are synced by using relative periods: leads registered in the last 3 months, invoices updated the last week, and so on.

Typical use cases

  • Projects: have an own Google Drive folder for each customer project.
  • Customers: add all partner files in a single directory available both from Odoo and from Google Drive. Modify those using default cloud editors and access them when working in Odoo.
  • Employees: gather all files by this employee in a single cloud folder: photos, document scans, contracts. Access and upload those from Odoo and Google Drive alternatively.
  • Opportunities: carefully store all specifications, requirements, any files which would let you make a good offer.
  • Orders: keep all printings and contracts in Google Drive with simple availability from Odoo.

Screenshots

Choose document types to be synced

Google Suite models structure

Document type might have a few folders based on filters

Google Drive documents filtered

Automatic and bilateral integration

Odoo sends attachments to Google Drive and retrieves files from there based on scheduled jobs. No manual interaction is required.
Synced attachments are physically kept only in a cloud storage, what increases Odoo interface performance. Simultaneously, you can open documents from Odoo or download those in a single click.

How files and folders are synced from Odoo to Google Drive

Based on the scheduled job 'Synchronize attachments with cloud' Odoo regularly checks whether:

  • Any new attachment should be forwarded to Google Drive;
  • Any new document type (e.g. Sale orders) is added / replaced / renamed as a sync model and, hence, whether a directory should be created / removed / renamed in Google Drive;
  • Any new document (e.g. Sale Order SO019) is generated / updated / unlinked and, hence, whether a Google Drive folder should be created / moved or renamed / deleted.
  • Any new attachment should be removed from Google Drive if it has been deleted from Odoo.

Based on results of that checks, Odoo starts processing queue of changes, and makes sure that all items are located correctly. The final goal is to have the structure 'Odoo / Document Types / Documents / Files. For example, 'Odoo / Quotations / SO019 / commercial offer.pdf'.

During the synchronization all synced Odoo attachments change their type to a link (URL), while binary content is removed with a next Odoo cleaner. So, no actual files would be stored on your Odoo server.

Please take into account:

  • Each sync (especially the very first one) might take quite a long. It is not recommended to make sync too frequent: once an hour seems reasonable frequency.
  • File names should be managed in Google Drive: each backward sync would recover Google Drive names, Odoo is here less important.

How items are retrieved from Google Drive to Odoo

Based on the scheduled job 'Synchronize attachments from cloud' Odoo regularly checks whether:

  • Any file is added / moved / removed in a Google Drive document folder. If yes, Odoo would create a link to this file in a target object (e.g. a new attachment to SO019) or would move / delete such an attachment.
  • Any file of a Google Drive document folder is renamed. If yes, an attachment would be renamed in Odoo as well.
Please take into account:

  • In document folders you can put not only files but also child folders. In that case a link for this folder (not its content) would be kept in Odoo attachments.
  • If you deleted a folder related to this document type or this document, their child files would be deleted as well. Thus, Odoo would remove related attachments. The folders, however, will be recovered with a next direct sync.
  • Each backward sync might take quite a long. It is not recommended to make sync too frequent: once an hour seems safe enough.

Screenshots

Synced files are simply found in Google Drive. Add unlimited number of files or folders

Odoo attachments as Google Drive files

Document types folders in Google Drive

Any Odoo model to be synced

All document of this type has an own folder

All documents are synced to Google Drive

Direct access to Google Drive items

The tool redefines Odoo attachments boxes to make sure users may work with synced files comfortably:
  • Click on attachment to open it in Google Drive in a new tab (necessary to be logged in Google Drive);
  • Click the icon of cloud to start downloading file from Google Drive (no extra check in is required)
  • Push the button "Open cloud folder" to open all files related to this document.

Screenshots

Quick access to Google Drive files and folders

Integrate Odoo and Google Drive

Apply to Google Drive right from Odoo chatter

Synced items right in Odoo chatter

Individual and team drives

Synchronization works both for individual drives and team drives (Google Suite business and enterprise tariffs). In the latter case the root folder Odoo is placed within a chosen team drive, in the first case - within a current user drive.

Fully integrated and compatible with Enterprise Documents

The synchronization will work for any document type including custom objects disregarding in what module it is introduced.
It does not contradict printing, mailing, or Enterprise documents features.
For the latter it is also possible to fully reflect directories structure, not only sync standard attachments.

How Odoo Enterprise Documents are synced

This tool is not in conflict with the 'documents' module provided under the Enterprise license. Attachments related to Enterprise folders would be synced as any other files: according to a document they relate to.

It is not always comfortable, and you might be interested in reflecting directories' structure introduced by the module 'Documents'. To this end the special extension is developed. This extension introduces the following features:

  • The documents hierarchy is reflected within the folder 'Odoo / Odoo Docs'
  • Each Odoo folder has a linked cloud folder. Take into account that folders created in the cloud storage will be synced as Odoo attachments. The key principle is: folders are managed by Odoo, files are managed by the cloud client
  • All files are synced with the same logic as usual attachments. Files created in Odoo will be added to the cloud storage and will be replaced with links in Odoo. Files created in cloud storage will generate attachments within a paired directory
  • Please do not name synced models as 'Odoo Docs'. This is the reserved name for Odoo Enterprise Documents

A few important peculiarities to take into account

  • Take into account that files or folders deleted in Google Drive are really deleted only when you clean trash. Otherwise, such files still exist and would be reflected in Odoo
  • Try to avoid the following symbols in folders' and files' names: *, ?, ", ', :, <, >, |, +, %, !, @, \, /,. Direct sync will replace such symbols with '-'. It is done to avoid conflicts with file systems.

Screenshots

Direct access from Odoo documents to Google Drive

Odoo documents sync interface

Enterprise Documents in Google Drive

Synced Google Drive folders

Enterprise files in Google Drive

Direct link to Google Drive

Best module for integration with google drive

The module performs its function correctly and Oddo Tools responds quickly to any problem and, in case of detecting any bug, quickly apply the changes. Its support is 10 stars.

sistemas@deza-sa.com in the Odoo Apps Store

Google Drive Sync logs in Odoo

Sync activities might be logged. Control over files and folders creations, moves, name changes and removals. Just turn on the option 'Log sync activities', and you would be able to observe the history through the button 'Sync logs'.

Screenshots

Logged synchronization activities

Google Drive Sync Logs

Default folders for documents

The tool let generate default directories' structure for this document type during the very first sync of a related object. For example, for all employees you may have pre-defined folders 'Scans', 'Scans/Official', 'Photos', etc.

Configuration and Installation Tips for Google Drive Odoo Integration Odoo v.13

Login and Google Drive Credentials

  1. Go to the Google Developer Console via the url https://console.developers.google.com
  2. Select or create a project
  3. Find the section 'APIs' and press 'Go to APIs Overview'. Then, press 'ENABLE APIS AND SERVICES'
  4. Find Google Drive API and push the button to enable its API
  5. Press 'CREATE CREDENTIALS' and choose 'OAuth client ID'
  6. Go to OAuth consent screen and create new External User Type app with any comfortable name. Make sure your Odoo domain is authorized if it is asked by Google (localhost does not need extra authorization).
  7. Then, go to Credentials and push the button 'Create Credentials'
  8. Select:
    • 'Web application' as the application type
    • As the authorised redirect URI add the link in a format [YOURODOOSITENAME]/google_drive_token (e.g. https://odootools.com/google_drive_token).
    • Save the app and copy 'Client ID' and 'Client Secret'
  9. Go to the Odoo Google Drive Settings
    • Copy ' Client ID' to the 'App Client ID'
    • Copy ' Client Secret' into the field 'App Secret Key'
    • Insert previously generated redirect url
    • If you use team drives, check the related box. Make sure you really use team drives. In you Google Drive you should find the item 'Team Drives' in the left sidebar. This feature is available only for business and enterprise tariffs
    • If the option 'Team Drive' is enabled, introduce its name. It should be absolutely the same as you see it in your Google Drive. Make sure that your user has full rights for this team drive
  10. Press 'Save'
  11. Press 'Login and Confirm'. Odoo redirects you to Google login page. Check in and grant permissions asked
  12. After login, Google redirects you back to Odoo. Google Drive - Odoo synchronization is ready to be done.

Open Google APIs list

List of Google APIs

Start searching among APIs

Enabling Google APIs

Find Google Drive among Google apps

Google Drive API

Enable Google Drive API

Google Drive API turn on

Create Credentials for Google Drive API

Google Drive credentials

Configure Google consent screen

Configure Google consent screen

Create OAuth consent screen

Oauth Google configuration

Create new Google Drive application

New web google application

Create new credentials

Google App credentials

Copy Google Drive App credentials

Odoo Google app credentials

Save Drive credentials to Odoo

Configure Odoo for Google Drive

Scheduled jobs and sync frequency

You may change the frequency of sync jobs. To this end:
  1. Turn on debug mode
  2. Go to technical settings > Automation > Scheduled jobs
  3. Find the jobs 'Synchronize attachments with cloud' and 'Update attachments from cloud'

Frequently Asked Questions about Google Drive Odoo Integration Odoo v.13

Yes, you can. To this end:

  1. Turn on debug mode

  2. Go to technical settings > Automation > Scheduled jobs

  3. Find the jobs 'Synchronize attachments with cloud' and 'Update attachments from cloud'.

Take into account that you should not make them too frequent. It is preferable this job is finished until a new one is started. Thus, the configuration should depend on how many items you to sync you have. Usually, the frequency is set up between 10 minutes to 4 hours.

Make also sure that you have set up enough time limits in your Odoo configuration file. Thus, LIMIT_TIME_CPU and LIMIT_TIME_REAL parameters should be equal or bigger than planned cron job time. For Odoo 13 consider also the parameter LIMIT_TIME_REAL_CRON.

An import notice for Odoo.sh clients: the maximum time for cron job might be set up as 15 minutes only.

Yes, you can. To that goal you should prepare a separate sync model on the configuration tab. Then, for each of those apply filters: for example by type of a project.

Try to make filters self-exclusive in order a document can be definitely assigned. For instance, 'customer but not supplier', 'supplier but not customer'. Otherwise, a specific document folder would jump from one model to another.

For Odoo v12 Enterprise you have 2 options:

  1. To sync only standard documents' attachments, but not to sync folders' and files' structure related to the Enterprise module 'Documents'.

  2. To sync both Odoo standard attachments and to reflect Enterprise Documents' folders/files. In such a case you need an extra add-in Cloud Sync for Enterprise Documents (44 Euro).

No. We have strong reasons to avoid real time sync:

  • Performance issues. In case a sync is real time, each file upload will result in the loading screen.

  • Conflict issues. If 2 users simultaneously change an item, it might lead to unresolved situations. In case of regular jobs we can fix it afterwards, while in case of real time we would need to save it as some queue, and it will be even more misleading for users.

  • Functionality issues. In particular, renaming and restructuring of items. In the backward sync the tool strictly relies upon directories' logic, and during each sync 100% of items are checked. In case it is done after each update, it will be thousands of requests per second. If not: changes would be lost.

No, the tool relies upon a single user end point. It means that all sync processes are done under a single cloud admin (app). Access rights for created folders / files are not automatized. You should administrate those rights in your cloud storage solution.

All synced files are kept only in the clouds, in Odoo attachments become of the URL-type. When a user clicks on those, Odoo would redirect him/her to a cloud storage.

Yes, although in case of many folders / attachments to sync, the process might be slow. Simultaneously, our clients reported to us the environments with >10k partners and ~5k product variants to be synced, and the processes were acceptable.

A few points to emphasize:

  1. The sync is constructed in such a way that anyway any item will be synced and will not be lost, although it might be not fast. It is guaranteed by first-in-first-out queues and by each job commits.

  2. The number of objects might be limited logically. The models' configuration let you restrict sync of obsolete items (e.g there is no sense to sync archived partners or orders which are done 2 years ago).

No, since files are now kept in the cloud storage, and retrieving binary contents would consume a lot of resources. Odoo has a link which would redirect a user to a proper previewer or editor.

For models' directories (sale orders, opportunities, suppliers, etc.): you may assign your own name on the configuration tab for any document type.

For objects' folders (SO-001, John Smith, etc.): the tool relies upon the Odoo 'name_get' method for this document type. In case you need to make a different title, you should re-define this method for a specific model. It requires source code modification.

No, the module works with the pre-defined structure of folders:

  1. Odoo – a core folder for sync

  2. Models – folders for each Odoo document type. For example, 'Projects', 'Partners'. Distinguished by domain there might be more specific folders: e.g., 'Customer 1 Projects', 'Projects of the Customer 2', 'Internal Projects', etc.

  3. Objects – folders for each document, e.g. 'Project 1' or 'Customer 1'

  4. Files and folders related to this Odoo document to be synced.

As a result you may have for instance:

  • Odoo / Projects / Project 1 / files and folders related to the  project 1

  • Odoo / Customer 1 Projects / Project 1; Odoo / Customer 2 Projects / Project 3, ...

  • Odoo / Customers / Customer 1 / files and folders related to the customer 1

This structure is always flat, meaning that there are only those levels of hierarchy. Thus, it is correct that various document types can't be done within the same structure. Within the folder 'Customer 1' we can't keep the files related both to sale orders, invoices, and projects. Each of those document type has an own (or a few own) folders. Otherwise, we will not have a chance to make backward synchronisation, since there would be no criteria to rely upon.

No, the tool is only a technical core. You also need the connector for your cloud client.

Yes, depending on your cloud client configuration.

  1. Restart your Odoo server and update the module

  2. Clean your browser cache (Ctrl + Shift + R) or open Odoo in a private window.

According to the current Odoo Apps Store policies:

  • every module bought for the version 12.0 and prior gives you an access to the all versions up to 12.0.

  • starting from the version 13.0, every version of the module should be purchased separately.

  • disregarding the version, purchasing a tool grants you a right for all updates and bug fixes within a major version.

Take into account that Odoo Tools team does not control those policies. By all questions please contact the Odoo Apps Store representatives directly.

Sorry, but no. We distribute the tools only through the official Odoo apps store

  1. Unzip source code of purchased tools in one of your Odoo add-ons directory

  2. Re-start the Odoo server

  3. Turn on the developer mode (technical settings)

  4. Update the apps' list (the apps' menu)

  5. Find the app and push the button 'Install'

  6. Follow the guidelines on the app's page if those exist.

Yes, all modules marked in dependencies are absolutely required for a correct work of our tool. Take into account that price marked on the app page already includes all necessary dependencies.  

Red / orange warning itself does not influence features of the app. Regretfully, sometimes our modules do not pass standard automatic tests, since the latter assumes behavior which is in conflict with our apps goals. For example, we change price calculation, while standard Odoo module tests compare final price to standard algorithm.

So, first of all, please check deployed database features. Does everything work correctly?

If you still assume that warning influences real features, please contact us and forward full installation logs and the full lists of deployed modules (including core and third party ones).

Yes, sure. Take into account that Odoo automatically adds all dependencies to a cart. You should exclude previously purchased tools.

Regretfully, we do not have a technical possibility to provide individual prices.

As soon as you purchased the app, the button 'Deploy on Odoo.sh' will appear on the app's page in the Odoo store. Push this button and follow the instructions.

Take into account that for paid tools you need to have a private GIT repository linked to your Odoo.sh projects

No, third party apps can not be used on Odoo Online.

Odoo demonstration databases (live previews)

For this app we might provide a free demo database.

No phone number or credit card are required to contact us: only a short email sign up which does not take more than 30 seconds.

By your request we will prepare an individual live preview database, where you would be able to apply any tests and to check assumptions during 14 days.

Bug reporting

In case you have faced any bugs or inconsistent behavior, do not hesitate to contact us. We guarantee to provide fixes during 60 days after a purchase, while even after this period we are strongly interested to improve our tools.

No phone number or credit card are required to contact us: only a short email sign up which does not take more than 30 seconds.

Please include in your request as many details as possible: screen shots, Odoo server logs, full description of how to re-produce your problem, and so on. Usually it takes a few business days to prepare a working plan by an issue (if a bug is confirmed) or provide you with guidelines what should be done (otherwise).

Public features request and module ideas (free development)

We are strongly motivated to improve our tools and would be grateful for any sort of feedback. In case your requirements are of public use and might be efficiently implemented, the team would include those into our to-do list.

Such to-do list is processed on a regular basis and does not assume extra fees. Altough we cannot promise deadlines and final design, it might be a good way to get desired features without investments and risks.

No phone number or credit card are required to contact us: only a short email sign up which does not take more than 30 seconds.

New features and extra Odoo services (individual development)

Each of our apps might be customized and extended to suit your specific requirements.

Our customization team fulfills not only such jobs but it also provides a full range of Odoo services. From simple modifications and consultations to complex enterprise projects. The team has completed over 100 implementations since 2012, and might help with any technical or business needs.

No phone number or credit card are required to contact us: only a short email sign up which does not take more than 30 seconds.